Board of Trustees: Secretary

Responsible for maintaining the non-financial records for the association and its board
Take minutes of trustee board meetings, transcribe and distribute them to the board members in a timely manner and maintain a file of minutes and any handouts on a flash drive indefinitely.
Take minutes of the Association annual meeting, transcribe, and maintain them on a flash drive and have them uploaded to the Association website upon review/approval of the board.
Conduct voting at the annual and/or another special Association meeting, tally ballots, and maintain ballots on file for a minimum of three years.
Copy, stuff, and mail Association newsletter as needed or help as needed.
Distribute pool passes.
Distribute, collect and tally Association surveys as needed.
Responsible for scanning and maintaining electronic files of additional Board related documents as necessary and/or requested.
Assists President in the maintenance of documentation related to matters discussed, decided via email and/or text by the board as discussions dated according to date of decision/vote. Title to include subject.
Maintain a second public, a redacted copy of all Board meeting minutes to eliminate public identification of homeowners.
Assist in oversight of grounds maintenance to include watering as necessary.

As computer software skills allow: