Board of Trustees: Treasurer

Maintain the treasury and financial records for the Association utilizing Quick Books software.

Assessment Invoicing

Create invoices yearly for the 3 assessment payments

Print all statements that are mailed to homeowners’ in January

Create late fee invoices for delinquent balances.

Prepare and mail statements

Receivables

Apply payments received for assessments to homeowners’ accounts maintained on Quick Books

After check payments are applied, a deposit ticket is prepared and taken to the bank for timely deposit

Credit card payments are applied and posted into the credit card cash account

Fulfill Title Company requests when a home has been sold and ready to transfer ownership

Payables

• All vendor payments are made through online banking, check issued or payroll company is authorized to pay the lifeguards and taxes by automatic withdrawals from checking account

• All the vendor invoices are entered into Quick Books and payment recorded

• Maintain Board Member credit card account for expenses which includes collection of all receipts to be sure they match the monthly bill that gets paid

Reconciliation, Reporting, and Budgets

3 bank accounts are reconciled in Quick Books every month (Savings, Checking, CD)

Create reports for bank account balance, homeowner assessment balances and budget comparison for board member meetings

Create annual budget and previous year budget comparison for Annual Association meeting

Maintain books for homeowner viewing of budget comparisons, quarterly bank statements, report of all deposits made to checking or credit card account with homeowner member names redacted, report of all payments made from checking account with all lifeguard names redacted. Book is always available at annual meeting or upon request.